Policies and Terms
Room Deposit – In order to reserve a room, we require a 50% deposit for the total reservation that is 2 or more nights. Full balance is required for 1-night stays. Any balances due will be charged at the time of departure.
Forms of Payment – We accept cash, check (with photo identification), Mastercard, Visa, Discover, and Kalamazoo House Gift Certificates.
Check-In & Check-Out Times – Check-in time is from 3:00 pm to 7:00 pm. We offer a Contact Less Self Check-In with Door Code for your convenience, this is also for our guests arriving after 7:00 pm. A few days prior to your arrival, you will receive an email with your personal code along with information about finding the inn, parking, how to enter and make yourself comfortable in your room. We are always a text, or phone call away for assistance you need if we are not there to greet you.
Check-out time is by 11:00 AM.
Food Allergies/Dietary Restrictions – We have worked diligently to develop a set of menus that will satisfy all guests. With advance notice, we are more than happy to accommodate those with special dietary concerns. If you have dietary questions, please call us; we always attempt to meet reasonable requests.
Cancellations & Refunds – The Kalamazoo House is an intimate property where every guest reservation is both important and special to us. Unlike a traditional hotel, your reservation means that we have committed a distinct and unique room exclusively for your enjoyment. Due to our small size, cancellations affect us significantly. A last-minute cancellation gives us little opportunity to re-book that room. For this reason;
Single Room: Rooms canceled more than 14 days of a guest’s scheduled arrival will receive a complete refund less a $25 cancellation fee. If the room is canceled less than 14 days, the full amount of your reservation will be charged. No-Shows will result in a full charge as well.
2 – 4 Rooms: Rooms canceled more than 30 days of a guest’s scheduled arrival will receive a complete refund less a $25 cancellation fee. If the rooms are canceled less than 30 days, the full amount of your reservation will be charged. No-Shows will result in a full charge as well.
5+ Rooms: Rooms canceled more than 42 days of a guest’s scheduled arrival will receive a complete refund less a $25 cancellation fee. If the rooms are canceled in less than 42 days, the full amount of your reservation will be charged. No-Shows will result in a full charge as well.
Repeat Guest Book Direct* Discount – To show our appreciation, our repeat guests always receive $10 off/per night. While this discount can be used at any time during the year (and can be used each time you make a reservation), it cannot be combined with any other offers or discounts.
To receive your discount, give us a call and mention you are a Kalamazoo Repeater’. If we can’t find you in our reservation system, we regret that we will not be able to apply the discount. In the case of a one-night stay, please call directly to receive a discount.
*Please note: We are unable to apply any Repeat Guest Book Direct Discount to guests who book through 3rd party websites (i.e. bedandbreakfast.com, Expedia, Booking.com, hotels.com, etc.), as you reserved & paid through their website.
Occupancy – Rooms are based on double occupancy.
Adult Beverage Requirements – State law requires that any guest served an adult beverage must be 21 years of age or older. Proper ID is required.
Room Reservation Age Requirement – State law requires that any guest reserving a room must be at least 18 years of age or older.
Guests with Mobility Issues – All of our guest rooms are on the second and third floors of the property. These conditions may make the property inaccessible to some guests with moderate to severe mobility issues. We apologize if this creates a limitation for any prospective guest.
Smoking/Vaping/Marijuana – For the health, comfort and safety of our family and guests, there is NO smoking/vaping/marijuana usage in or on the premise of the Inn. Guests who want to smoke/vape are free to do so outside in the marked designated areas. Should a guest violate this policy, we could be asked to leave, and no refund returned and or could be subject to a $250 cleaning fee to their bill.
Incense/Candle Burning – We do not allow the burning of incense or candles on the property. This house is over 140 years old!!
Emergency Systems – The property is protected by smoke detectors and in-room carbon monoxide detectors. We also have fire extinguishers visibly accessible throughout the property.
Children – Children 12 and older, who are supervised and accompanied by a parent or guardian, are welcome with advance notice. Due in part to code variances of our nationally registered historic home, we do not allow children under 12.
Pets – For the comfort and safety of our guests, we do not allow pets in the house (excluding service animals).
Privacy – The physical, personal, and financial privacy of our guests is taken very seriously. We do not share any personal information or mailing lists with any other party or business entity.
Excessive Cleaning Fee – Any room that requires excessive cleaning upon guest departure is subject to a $250+ excessive cleaning fee. Our expectation is that guests will treat the property in a manner that is consistent with the historical stature of the property.
Outside Guests – We ask that the inn be limited to immediate guests only (room occupants).
Quiet Hours – For the enjoyment of all guests, we hold hours between 10:00 PM through 8:00 AM. This policy does not restrict the use of TV, radio, or phone usage, etc., during these hours but does require that guests keep the volume at a level not to disturb other guests.
RATES and TAXES – Rates/policies are subject to change and vary due to supply and demand during high impact periods and special requests. Posted rates do not include 6% state sales tax and 5% accommodations tax, or $1 per room night Michigan Lake-to-Lake B&B assessment.
We respect and are committed to protecting your privacy. We may collect personally identifiable information when you visit our website. We also automatically receive and record information on our server logs from your browser including your IP address, cookie information, and the page(s) you visited. We will not sell your personally identifiable information to anyone, ever!!